CLOSED: This discussion has concluded.
For the final piece of the LARP Review, the Parks and Recreation Department is seeking community feedback on the main portions of the contract that all LAAP participants and PARD will sign. Addendum A (part 1) Article 1: Definitions, Article 2: Term, and Article 3: Approved Purpose of the contract is copied below. Comments must be submitted by Thursday, June 27, 2019.
You can all review a PDF of Addenda A, B, and C by clicking here.
Addendum A to Facility/PARK
Latino Artist Access Program Agreement
This agreement relating to PARD’s Latino Artist Access
Program (LAAP) is made this day of (Insert Date) between the City of
Austin’s Parks and Recreation Department and (Insert Organization Name).
purpose of the Latino Artist Access Program is to provide Latinx artists from
all artistic disciplines access to space, access to community, and provide the community
with access to Latinx arts. Each LAAP cohort is selected for a two-year term. Space
can be used for rehearsals, performances, workshops, or to create small-scale
works of art at the Emma S. Barrientos Mexican American Cultural Center.
The following definitions are
applicable to this addendum and all other addendums that follow.
“Approved Purpose” means the preparation
and production of an art work for public presentation at a designated PARD
facility and the offering of an arts education opportunity for the benefit of
“Artists Roster” means a directory of
artists associated with the Partner’s team members.
“Collaboration” means the direct participation
of the Partner’s principal(s) in at least two aspects of the production of an
artwork for public presentation such as writing, acting, dramaturgy, scenic design,
choreography, musical arrangements, etc. of the proposed production, with roles
defined in the LAAP application.
“House” means the areas that the audience
occupies on the site during a performance.
“Load-out” means the scheduled time-period
in which materials and equipment are removed from the site.
“PARD” means City of Austin Parks and
“Partner” means an individual or
organization participating in the Latino Artist Access Program of the Austin
Parks and Recreation Department.
means all structures and parkland associated with the City of Austin PARD
“Presenting” means the contractual
relationship of the Partner and a third-party artist or arts organization
unassociated with the Latino Artist Access Program in which the Partner engages
the third party to present an art work for performance or presentation in their
“Principal(s)” are the main artists that
operate and participate in the arts organization as listed on their website,
their grant applications or their 501c3 paperwork.
“Room” means any space on the Premises
used for rehearsals, classes, and performances.
“Technical Request Form” is a document
provided by PARD that describes the Partner’s technical requirements above and
beyond the equipment and materials that come with the designated space for
their performance and schedule for a given production. (Attachment A).
“Trip Hazards” means an item on the floor
or in the vicinity of the floor that may cause a person to trip. This might
include pipes, wires, garbage, props, costumes, etc.
“Donor” and “Sponsor” means a person or
organization who is solicited by the Partner to provide funds or in-kind
donations for the art product or the Partner’s operations.
2.01 This agreement between (Insert Organization Name) and the City of
Austin (City) will be effective (Insert Date). This agreement
between (Insert Organization
and the City of Austin will expire after on (Insert Date). Extensions or renewals are not available
without participating in a subsequent selection process for the Latino Artist
ARTICLE 3: APPROVED PURPOSE
Roles and Responsibilities:
3.01 Partner will provide an art product,
rehearsed or prepared to a professional quality consistent with the Partner’s
artistic history and submitted proposal for the LAAP program. The art product
shall be produced in a timely manner at the established place, date and time
for public presentation, as confirmed by a PARD signed document (Attachment
B—Room Reservation Request Form). Partners may change the genre of the artwork
presented upon approval by the Site Manager on condition that scope and space
requested remain the same as originally approved request.
Partner will pay all related costs for
the preparation of art work and production support including labor,
administrative services, materials, rights, permits and any associated taxes
with the exception of facility operations and maintenance costs.
3.03 Partner may provide an arts education proposal
for public consumption of a commensurate value with the cost of using the
Premises. The arts education proposal must be approved by the Site Manager as
proposed in Attachment C (Workshop/Class Proposal Form). Partner will be
responsible for all materials, supplies, and labor needed for all produced
events and educational programs and additional technical equipment that is not
part of the Room’s inventory. Partners
will adhere to the Local Standards of Care (including staff to youth ratios) as
mandated by the City Council of the City of Austin (see Attachment G) when
providing educational programs to children.
by the Partner to meet production or education program deadlines or
cancellations beyond the allowable thresholds named in Addendum C may result in
termination of this agreement.
Partner will provide to PARD the title
of the art production or working title, and a short paragraph describing the work
and any adult-related subject matter no later than six weeks prior to the
participation in the LAAP allows requests for space assignment, which when
granted provide the use of specifically designated sites and rooms. This
privilege of assigned space use is not transferable to other PARD properties or
any other City of Austin property or facility.
assignment and usage is only allowed for the Partner and Partner’s principal
artists as named on the LAAP application and artists’ roster submitted with the
Room Reservation Request forms (Attachment B Room Reservation
Request Form). The Partner is
to be the point of contact for any/all items related to that group’s requests. Privileges
related to the LAAP are not transferrable to other organizations or artists.
Partners may not use their space assignment to present other artists or arts
organizations. Production and cast lists shall be submitted to PARD staff no
later than 1 week prior to the initial date of rehearsal or art production,
whichever comes first.
may use the LAAP for collaboration, as defined in 1.03, with other artists or
arts organizations as long as the Partner’s principal artists and team members
contribute to at least two aspects of the production. Collaborators must be
accompanied by Partners if using City property under the Latino Artist Access
3.09 Partner must take into account the Premise’s
audience and context when considering how adult content will be presented.
Adult content should be presented with all due sensitivity to parents who may
not wish to expose their children to this content. Adult content should be
presented in the context of legitimate art practices as evidenced by similar
practices in other professional theaters or galleries in the area of Austin,
Texas. Partner will submit description of adult content 2 months prior to any
art production for PARD approval. PARD reserves the right to cancel any
performance without remuneration if PARD determines that the adult content does
not meet the above requirements.
Partner agrees to provide signage at
the entrance to the designated Room and marketing materials providing accurate
warnings of adult content, use of strobes, or stage firearms for every instance
that applies. Partner agrees to provide signage and language for marketing
materials 2 months prior to any art production.
Partner agrees to abide by all
Facility Rules and to follow Scheduling and Technical Guidelines (See Addendum
A and Addendum B). Partner agrees to discuss any short-term amendments to the
Scheduling and Technical Guidelines to meet the needs of the artists. Site
Managers have the right to make changes to the Guidelines in writing on an ad
The PARD site will provide designated room(s)
as agreed to in Attachment B Room Reservation Request Form, with listed
equipment and furniture, Attachment D Room and Equipment Inventory for the
purposes of preparing and presenting an art work for public benefit at a
reduced rental rate at the agreed upon dates and times.
Roles and Responsibilities
3.13 PARD agrees to maintain the facility space
on a daily basis.
3.14 PARD will respond to scheduling requests
according to Addendum C.
3.15 PARD will respond to requests for approval
within 3 business days.
3.16 PARD will provide support staff to open and
close reserved spaces and provide emergency support (see Addendum ___).
3.17 PARD will work to ensure that scheduled
spaces are available. In the event of a conflict, Partner should inform PARD as
soon as possible. Site Manager has the discretion to cure the conflict.
Please provide comments below. Identify the section by putting the section number (for example: "section 3.03").